Comparison
ProfitBooks vs Xero
Xero costs $25 to $90 a month ($300 to $1,080 a year). ProfitBooks is $20 a month, plus pay-as-you-go credits, and the AI does the categorizing. Here is an honest comparison.
At a glance
Xero in one paragraph
Three tiers (Early, Growing, Established). Early caps invoices and bills at 20 and 5 per month. No free tier, 30-day trial.
Best for: Businesses outside the US, or US businesses whose accountant runs a Xero practice.
Where Xero is better
- Unlimited users on every tier
- Strong multi-currency and international banking
- Large app marketplace
Where ProfitBooks is better
- $20 a month versus $300 minimum
- AI does the categorizing; Xero's bank rules still need you
- No invoice or bill caps on the entry plan
- Works from statements, no feed setup
Side by side
Feature and price comparison
| ProfitBooks | Xero | |
|---|---|---|
| Price | $20/mo ($240/yr) Profit, $99/mo ($1,188/yr) Full Books, + credits | $25 / $55 / $90 per month |
| Users | Unlimited | Unlimited |
| Entry-plan limits | None | 20 invoices, 5 bills a month |
| AI categorization | Bank rules and suggestions | |
| Input | PDF, CSV | Bank feed, CSV |
| Multi-currency | Established tier |
FAQ
Questions, answered
Is Xero cheaper than QuickBooks?
Slightly, at the entry level, and Xero includes unlimited users. But Xero Early limits you to 20 invoices and 5 bills a month, so most businesses end up on Growing at $55. ProfitBooks has no such caps.
Try the $20-a-month alternative to Xero.
Create a free account, drop in a bank statement, and watch every transaction get categorized. 100 free credits to start, 10 more every day. No card required.
Takes about 90 seconds. No sales call, no onboarding fee, no contract.