For small nonprofits
Bookkeeping for small nonprofits, done from your statements
Drop in the statements and exports small nonprofits already have. ProfitBooks categorizes every transaction, tracks the deductions that matter for your work, and hands your tax preparer a clean profit and loss. $20 a month, billed annually, plus pay-as-you-go credits.
100 free credits at signup, 10 free every day. No card required.
What you upload
- Checking statement
- Donation platform exports (Givebutter, PayPal Giving)
- Grant award letters
- Vendor invoices
What gets categorized
- Donations and grants
- Program expenses
- Fundraising costs
- Administrative costs
Deductions to look for
- Not deductions, but the functional expense split your Form 990 needs: program, management, fundraising
Why it fits
Built for the way small nonprofits actually run money.
Income arrives from a few sources, expenses land on one or two cards, and nobody has time to categorize 12 months of it in April. ProfitBooks reads the statements, learns your vendors, and keeps the profit and loss current so quarterly taxes stop being a guess.
- Chart of accounts built for your industry from one question
- Confidence threshold: auto-finalize the obvious, review the rest
- Year-end totals by category, ready for Schedule C or your preparer
- Need a reconciled balance sheet? Full Books, $99 a month billed annually, replaces the bookkeeper
Pricing
What small nonprofits pay
About 120 transactions a month is 1,440 a year, which fits inside the 10 free credits you get every day. You would pay the $240 a year base plan ($20 a month, billed annually) and nothing else.
FAQ
Questions, answered
Do I need to connect my bank?
No. Download the PDF statement from your bank or take a photo of it. ProfitBooks reads it. No logins shared, no feeds to babysit.
What does it cost for small nonprofits?
About 120 transactions a month is 1,440 a year, which fits inside the 10 free credits you get every day. You would pay the $240 a year base plan ($20 a month, billed annually) and nothing else.
Can my tax preparer use it?
Invite them free. They see the same profit and loss and ledger you do (and the reconciled balance sheet on Full Books), and can export CSV for their software.
Can it produce the functional expense breakdown for a 990?
Tag transactions as program, management or fundraising when you review them, then run the profit and loss by tag. Restricted grant tracking is manual, and most nonprofits will want Full Books for the reconciled balance sheet the 990 needs.
Your books for small nonprofits, done tonight.
Create a free account, drop in a bank statement, and watch every transaction get categorized. 100 free credits to start, 10 more every day. No card required.
Takes about 90 seconds. No sales call, no onboarding fee, no contract.